Regulations and Guidance

Commercial Travel Card Program

 

R05.02.060.A.(13)

  1. Airfare should be purchased through the booking tool using a university ghost card.
  2. Travelers should use university-paid corporate cards issued in the traveler鈥檚 name to incur travel expenses.

Travel Agency Card

  1. Held by UA's travel agency, Corporate Travel Management (CTM)
  2. Considered a 鈥済host鈥 or 鈥渓odge鈥 card because the plastic does not exist
  3. Pays for airfare and related expenses (e.g. agent fees) booked through the booking tool or directly with CTM
  4. Also used by CTM to pay for lodging pay requests

UA Travel Card

  1. Available to any employee traveling on authorized UA business
  2. University billed and paid
  3. Pays for all remaining travel expenses
  4. Transactions feed directly into the cardholder鈥檚 "Available Expenses" in the Concur Expense module for easy reconciliation

Here are examples of travel items cardholders can purchase:

  1. Airfare related charges such as baggage fees and internet
  2. Lodging including hotels, Airbnb and VRBO
  3. Car rental and related expenses such as fuel and parking
  4. Ground transportation such as taxis, Uber, Lyft and trains
  5. Food and beverages during travel ("per diem offset鈥 or 鈥渁ctual meal鈥)
  6. Registration fees
  7. Field supplies for remote fieldwork

Learn more on our Travel Card Program page.